Septmeber 19, 2002, 2002 Minutes


Members present: Trudy Banta, Karen Black, Victor Borden, Bob Bringle, Sharon Hamilton, Julie Hatcher, Sara Heiliger, Susan Kahn, Steve MacLaughlin (via phone)

Members absent: none

Overall contents and "packaging" of paper version of the self-study

Susan passed out the IUPUI Portfolio Navigation guide created by Steve. Vic suggested adding thumbnail descriptions of each section to the guide. Sharon asked whether the screen image could be sharpened and enlarged. Steve will make these changes and add the iPort URL to the Web navigation guide. Trudy suggested keeping the guide simple and limiting it to one page.

Susan distributed another document, ""Reading" the IUPUI Portfolio/Self-Study, Draft of Main Points 9.19.02." This document will be combined with the Navigation Guide, sent to reviewers with the printed version of the self-study, and also posted to the Web site in the "About the Portfolio" section. Vic recommended adding text suggesting that reviewers note links they might be interested in exploring. Sharon suggested that the binder for the self-study might include arrow stickers that reviewers could use to mark in their paper copies the links they"d like to go back to on the Web.

Susan noted that a few of the reviewers are familiar with the UUPP and have some idea of how the project developed. Hopefully, they will understand how the portfolio serves multiple purposes, including accreditation, and after accreditation as a site for accountability to other audiences.

Steve summarized recent changes he has made to the portfolio Web site. He added a search engine to replace the site map. He has also added the IUPUI interactive timeline to the "About IUPUI" section. Steve solicited comments from the group on the new features and asked the committee to email him with ideas.

Trudy noted that the committee needs to be prepared to talk about the cost of the portfolio project in terms of labor, start-up, and maintenance. Vic noted that we have the study of this issue conducted by Edutech, Inc. during the last year of the UUPP.

Trudy also emphasized the deadlines for the self study. She noted that the paper copies need to be ready by September 30th and the Web links need to be finished on October 7th.

Susan distributed a list of Important Web Links to be included in the paper copy and on the Web. Trudy commented that this will be helpful to reviewers as a guide that will help them find material they need or wish to review. Steve remarked that we should direct them primarily to pages within the portfolio, rather than to external sites, since we have control over the quality of our site, while the usefulness of other campus Web sites varies. The committee also made suggestions for additions to the important Web sites.

  • Center for Teaching and Learning
  • Administration, Finances, and Human Resources
  • Student Life and Diversity
  • External Affairs

The committee also agreed that school-specific sites should be listed above campus-wide sites.

Presentation of Paper Copies

The paper copies should be made available in sturdy thin binders with an IUPUI logo or image on the front. Vic suggested color tabs to separate sections. Karen will get suggestions from Troy Brown about what the binder should look like. Sharon added that we can include a PUL bookmark. Trudy recommended that reference materials, such as the Glossary and Important IUPUI Sites documents, be placed up front.

The committee discussed what to title the self study. A suggestion was:

A Web-Based Self-Study

Focus on Mission:

Learning and Teaching
Civic Engagement


Performance Indicators

Vic noted that not all of the performance indicators will have data filled in. He will note on each indicator page the date that indicator was evaluated.

Questions for Review Team

Susan shared a draft of possible questions to ask the review team for the Teaching and Learning self-study. Bob noted that the Civic Engagement Task Force is developing a similar draft. Vic recommended asking the team for their suggestions for improvement, given our environment and mission as a commuter campus.

Other Items

The schedule for the review team needs further development. Sharon explained that team members will most likely get specific assignments and these will dictate some aspects of the schedule. Trudy suggested that the Civic Engagement Task Force plan some activities for the review team. Bob asked for the general schedule as it stands at this point. Trudy will send out the schedule.

Trudy announced a celebration for those who have worked on the self-study. She has reserved a room at the Circle City Bar and Grill for 5:30 on Wednesday, November 20th.

Karen asked that she be notified of who has received drafts of the self-study, so that she can keep a record of people and groups that the self-study has been shared with.